Skip Navigation LinksFAQs

​​​​​​​​​​​​​​​​​

Q&A

Questions and Answers

All FAQs have been incorporated into the Q&A forum.  

Search key word:


Don't see your question below? Send your question to: neup@inl.gov


General


I was invited to join other people as a Co-PI on a proposal. I feel reluctant to lose the opportunity to lead a proposal under the same workscope because it's closely related to my current research focus. However, the research focuses of the two proposals (as PI and Co-PI) are differnt. Could you advise me if there is a potential conflict of interest involved or is this allowed by DOE-NE?
There isn't a concern with conflict of interest as long as the scope you are working on as lead PI is different than the one where you would be a Co-PI. If it is similar it could be perceived as 'double dipping' from a federal funds standpoint.


An industry partner on a CINR application would like to confirm that if they were added as a collaborator for in-kind contributions and advisement purposes, that they would not be subject to DOE surveillance and inspection. Can this be confirmed?
The award terms and conditions, including financial assistance rules and regulations, and 2 CFR200 and 910 apply to the awardee and any entity contributing cost share/match.


I work at a national laboratory. We are interested in submitting a pre-application to NEUP in response to your call. However, I missed the deadline of LOI. Can we still submit a pre-application?
You may submit pre-applications to areas that do not require NSUF access.


I'm working on submitting my NEUP pre-application documents but have a question on the collaborators section. So, should I list all my collaborators and provide associated budget for each of them?
Yes, you should include all collaborators in the provided section that will have a material contribution to the effort, regardless of whether they are funded or not. Please do list estimated funding amounts for each collaborator. A collaborator is any person listed in the Technical Narrative, Benefits of Collaboration, Project Narrative, Coordination and Management Plan, or budget documents. 


I am preparing to submit a pre-proposal white paper in response to CINR FOA, but I am confused about the following Agreement Requirements section that appears at the bottom of the application submission page. Should the QA document and statement be included as part of the pre-application white paper?
No, you do not need to include the QA document as part of your pre-application. The intention of the QA document is that you understand the expectations for QA for all CINR projects.


We are putting together a few pre-apps and in discussions about analytical capability the following question arose. At what dollar amount do we need to put in an infrastructure grant rather than include instrument purchase as part of an NEUP proposal? For example, we're thinking about a TEM stage that would cost ~$180,000 for one of the NEUPs. Should we include that in the NEUP pre-app or rather tie the NEUP pre-app to a separate infrastructure grant for the TEM stage? 
We no longer offer a ‘tie’ to an infrastructure grant so if you need the TEM stage for the project you will need to propose it in the pre-application. 

 

Do the pre-apps require identification of UK research partners at the time of the 3 page pre-application submission? If so, do they require a description of the UK parts of the research effort? If a description of the UK efforts is required, is this part of the 3 page pre-application or a separate document of a specific length and what is the length? If the a narrative description of the UK research effort is required, do the UK researchers also need to submit other documentation such as 'benefit of collaboration' 'publications' 'PI Vita' ' agreement requirements' and 'statement of work' as described in the FOA?"
Yes, UK partners should be identified just like a Co-PI or collaborator would in the pre-application. The UK portion of the work should be described in enough detail that a reviewer can understand how the UK research will integrate with the proposed project. This should be included in the 3-page pre-application narrative. Some discussion on the partners can occur in the benefits of collaboration as appropriate. UK partners should be included in the benefit of collaboration and listed as collaborators on the online form. The dollar amount equivalent that is being requested by the UK partners should be listed in both locations as well.


Are Letters of Authorization (Required from FFRDCs only) required from both funded and unfunded collaborators for full applications and IRPs?
Yes. They still need to provide the letter, no matter the funding level.


At Full Application time, can a PI, who has no current NEUP funding, apply for an IRP and 3 Full Applications as a Lead PI and 3 Full Applications as a co-PI?
No. A PI may not submit both an IRP and an R&D project as a lead PI at the same time. However, a PI without current NE supported projects could apply as the Lead PI for an IRP, as well as up to 6 R&D applications as a Co-PI.


Can a Co-PI from another school be listed as a PI?
A Co-PI is usually an individual who receives funding from the project. A collaborator can either receive funding or not. An applicant from another school can be listed as a co-PI or as a collaborator if funding is received. If no funding is going to that individual, label them as a collaborator.


Can the deadline for submitting pre-applications be extended?
No. Deadlines are set firm as listed in the FOA document.


Do the proposals include the cost of finding and retrieving data
The cost of finding and retrieving data must be included in the cost of the proposal.


Does the $400K total project award (for up to three years) mentioned in the webinar serve as a total for all Mission Supporting projects or is it the maximum amount per Mission Supporting project.
Check the maximum funding amount details on Mission Supporting workscopes in Appendix A and Appendix B. Most Mission Supporting workscopes have a maximum of $400K but there are several exceptions to that general statement.


How do I edit my application if it's submitted, but the call has not closed?
You must withdraw your submission by scrolling to the bottom and clicking "Withdraw Submission" button. Then edit your application and resubmit before the deadline. You will not lose any content.


How many PIs are allowed on an R&D application?
Typically, there is one Lead PI and any number of Co-PIs or collaborators. As long as it makes sense, the number of co-applicants is not limited on any one project as long as the team can be managed properly to perform the research successfully.


I have one R&D project currently funded that will be active beyond the date specified in the FOA. Am I eligible to submit an IRP application? Am I also eligible to submit a R&D full application?
You would be eligible to submit an IRP application OR 2 R&D full applications, but not both. If the project has received a no cost time extension, then you would be ineligible to submit as a lead PI for R&D or IRP funding.


If I plan on submitting an IRP application, can I submit to the regular R&D workscopes (Appendix A or B)?
If you plan on submitting an IRP application, you may not submit to any of the R&D workscopes in Appendix A or B.


What are the submission limits for the Consolidated Nuclear Research FOA?
The submission limits can be found in the FOA. There are additional resources to help interpret the submission limits, including a flowchart outlining submission limits for individual cases. Search "Eligibility Flowchart" on the neup.gov search box to find the latest copy. 


What is the ID# used in the file names?
Once you have created a new application, scroll down and Save immediately to create the application tracking ID. Scroll back to the top of the page and you will see “Tracking ID: RPA-XX-XXXX” This will be the ID# used in naming your files and the number used to return results to applicants.


Where can I find a copy of the DOE Field Work Proposal (FWP) form mentioned in the Budget for DOE/NNSA FFRDC section of the budget?
Each DOE/NNSA FFRDC has a version of the form, adapted to their institution (Name, cover page, etc.). Please contact your financial planning organization to obtain a copy of the form.


Where do we go to find what countries and individuals are on the 'denied party' list or party that requires an export license'?
This information can be found on the US State Department's website. A link has been attached for your convenience. Additional Information


Within the announcement it discusses extra points for proposing use of “underrepresented” groups. Is there guidance somewhere on what groups DOE considers to be “underrepresented"?
The FOA document states: "Underrepresented Groups (URG) include, but are not limited to, groups that have participation rates significantly below the national average in a given profession. This designation may be based on sex, socio-economic status, race, disability, etc. The Principal Investigator is responsible for identifying any member of the team who may qualify and indicating it by checking the box and providing appropriate detail.


Are principal investigators who are awarded an NEUP project required to submit reports for the duration of the project?
Yes. Reporting is a requirement for all projects.


Are there detailed instructions on teaming with UK university partners?
The details we have are that your application should be developed so that it can have stand- alone success. The applicant is responsible for identifying UK institutions to partner with. The NEUP.gov website hosts the NE Sourcebook which lists all faculty at universities and their expertise. In the past the UK has sent out instructions for their researchers, so if those become available, we will post those on NEUP.gov.


For industry FOA lead projects, do these count against other DOE CINR projects allowed, or do those projects count against applying for these applications?
No, Industry FOA lead projects don’t count against the number of other CINR projects you can lead, these are two different opportunities.


I’m an affiliate faculty at university and owner of a private company. May I apply to be a PI in the university-led programs and have my company as a partner?
This does have repercussions of conflict of interest and may not be allowed. Without all the information of the particular circumstance, it’s hard to determine. If there is a very unique capability from the company and there is not benefit to the owner, it is something that could potentially be allowed. That is something that would have to be fully addressed. Usually a university will not allow someone that is not a full time employee to be a PI. It would be unlikely that someone from industry that is an adjunct professor be allowed to submit a proposal from the university. It does happen in the case of SBIR and STTR sometimes.


Is the involvement of national lab members recommended or a must?
Involvement of national lab partners is always recommended.


Can a federal employee collaborate on a project?
Yes, Federal employees are eligible to participate in any section of the FOA, but federal employees cannot be paid from the Cooperative Agreement. Federal contractors (i.e. national laboratory contractors, subcontractors, etc.) are not considered federal employees.


How do I access the Consolidated Innovative Nuclear Research (CINR) Funding Opportunity Announcement (FOA)?
The Funding Opportunity Announcement (FOA) can be found at neup.gov. Click the "Funding Opportunities" button on the home page to access currently available calls. 


How is NEUP funded?
DOE's Office of Nuclear Energy typically sets aside approximately 20 percent of its research budget to fund NEUP.


The FOA states that DOE FFRDC contractors (national laboratories) will be funded through a DOE field work proposal system instead of through university sub-contracts. Does this statement also apply to collaborating national laboratories?
Yes, DOE will send funds directly to the national laboratories that are collaborating on successful applications. However, those funds are included in the total cost of the project.


What happens if more than the allowable number of submissions is received from an investigator?
The Contracting Officer will make a decision about how to handle deliquent applications. If an investigator/institution submits more than the allowable number of applications, then the investigator/institution may be contacted and have 24 hours to select the applications that will be reviewed.


How much money is NEUP awarding to universities and students next year?
DOE's Office of Nuclear Energy budget fluctuates each year, making it very difficult to predict exact funding amounts year to year. Trends of past funding can be found on the "R&D Funded Projects" pages.


Is NEUP an Idaho National Laboratory program?
No, it is not. Nuclear Energy University Program is a Department of Energy Office of Nuclear Energy (DOE-NE) initiative. The NEUP Integration Office, located in Idaho Falls, administers the program on behalf of DOE-NE. The NEUP Integration Office is staffed by Idaho National Laboratory employees.


How are DOE laboratory personnel associated with the Fuel Cycle R&D Program funded?
DOE laboratory personnel associated with the Fuel Cycle R&D Program will be funded programmatically and should not be included in NEUP proposals. National laboratory collaborators working on tasks specific to the proposal in other areas (such as computer scientists, social scientists, etc.) should be part of a proposal (including funding).


Where do you get your reviewers?
DOE-NE maintains a database of university professors, industry and lab researchers who are qualified to evaluate proposals in the technical workscopes. They are assigned proposals based on their areas of expertise. We are always looking for additions to this database! Please send your recommendations to neup@inl.gov.


Why aren't reviewer scores released to principal investigators?
NEUP does not view this as being as helpful to researchers as the reviewers' comments, which are released.


The requirements for a Coordination and Management Plan (CMP) are unclear. I am the PI on the proposed project and will have co-PIs at other institutions performing tasks. Can I avoid submitting a CMP as my partners are "co-PIs", or are they considered PIs as leading the efforts at their institutions and thus I need to submit a CMP?
In your example, the co-PIs would be considered lead at their respective institutions, and therefore, a CMP would be required. An example of when a CMP would not be applicable would be if you had work being performed at another institution that was a purchased service, such as sample analysis.


Are national labs required to submit a "Current and Pending Support" document for the R&D and IRP solicitations?
National labs are not required to submit a Current and Pending Support file. Only University and Industry participants (Non-FFRDCs).


Are the 'SF 424', 'R&R- Other Project Information', and 'Certifications and Assurances' forms required for only the lead institution, or by all collaborating institutions as well?
All of these forms are only required from the lead institution.


Can I add a new collaborator to my team for the full application stage?
A new collaborator may only be added with permission from the Contracting Officer. If it is added without authorization, it may be grounds for dismissal.


 

Infrastructure


Can the same university apply to both the General Scientific Infrastructure Support for Universities and the University Research Reactor Upgrades Infrastructure Support?
Yes. Universities can submit a single, separate proposal to both areas of the Scientific Infrastructure Support for Consolidated Innovative Nuclear Research FOA.


We have an existing nuclear power systems program. Does our program fall within the description of this announcement?
You are requesting direction as to whether an existing nuclear power systems program would be considered for a grant under DE-FOA-0002129 – Scientific Infrastructure Support for Consolidated Innovative Nuclear Research. In order to make this determination, the University will need to consider the description and evaluation criteria contained in the FOA. As long as the University can demonstrate in its application that the requested equipment falls within the general parameters as outlined in the FOA, it will be considered as part of the merit review.


How is cost match calculated for an Infrastructure proposal?
As stated in the Fiscal Year 2020 Scientific Infrastructure Support for Consolidated Innovative Nuclear Research (page 8), to maximize the use of available NE funding, cost matching is required for universities on a 1:1 dollar match for requests above $250,000, for applications under the General Scientific Infrastructure Support for research or teaching. For example, if a $300,000 project is proposed, cost matching requirements apply to $50,000 of this amount (the amount over $250,000), and the recipient would be required to match $25,000. This requirement may not be waived.


How is cost share calculated for an infrastructure proposal?
Cost sharing for university participants is not required, but is encouraged.


 

Integrated Research Projects


IRPs are led by a US University and up to 20% of funding can go to non-university partners. Does the same 80%/20% funding rule apply to international participants? This would allow foreign university to partner with their own labs and companies. I understand US funding cannot go to foreign partner.
One of the main purposes of the Grand Challenge IRP is to support students at educational institutions, therefore it is preferable that the majority of the funds are used at educational institutions. It is recommended that International collaborating educational institutions may partner with other organizations in their own country, but the non-educational institution participation should not exceed 20% of the total budget for the work to be performed in their country for this IRP.


For the IRP that requires a Japanese partner, could the Japanese partner be funded? Or they have to find their funding from Japan?
They have to have their own funding from Japan. There are no US funds that are sent to a foreign institution.


Am I permitted to submit both a R&D and IRP proposal in response to the Consolidated Innovative Nuclear Research Funding Opportunity Announcement?
Principal Investigators cannot submit more proposals than can potentially be awarded given the FOA eligibility restrictions. It is recommended that, if a Principal Investigator is certain that he/she will be submitting an IRP proposal, the investigator not submit an R&D proposal.


Are letters of support needed for all non-federal partners, even if they are funded?
Letters of support are required for funded and non-funded industry, utility, or international partnerships. Letters of support are not required for national laboratories or U.S. universities.


Are national labs required to submit a "Current and Pending Support" document for the R&D and IRP solicitations?
National labs are not required to submit a Current and Pending Support file. Only University and Industry participants (Non-FFRDCs).


Are templates available for the "Letter of Support", "Coordination of Management Plan" and "Current and Pending Support" documents for the IRP application?
No, NEUP does not provide specified templates for any of these documents. Required elements of each of these documents can be found in the current FOA.


Do CVs count toward the 50-page narrative limit?
No. CVs do not count toward the 50-page limit for the narrative; however, references do.

Do all partners, including international, need to provide a CV?
Yes. All partners that contribute significantly to the project must submit a CV.


How much IRP funding can go to partners in industry/utility, national laboratories, etc?
No more than 20 percent of the IRP funds provided by the government can go to non-university participants, including all government-funded national laboratory and industry/utility partner shares combined.

How much detail do we need to include in the R&R budget form and budget justification regarding collaborators?
The R&R Budget form and budget justifications should include all participants broken down into yearly and cumulative project totals.


If non-required cost sharing is being proposed on an IRP, where should it be noted in the budget form? Should we also include it in the budget justification?
Refer to the section of the FOA titled "Understanding Cost Sharing Requirements". Budget example 1, which is near the end of that section will show how to represent that cost share. You may need to create some columns in the SF424RR budget, which to the very right, you would be able to do, and explain the cost share in the manner specified in the FOA. You may also want to explain this in the budget justification docs.


On the summary/abstract, should I include dollar amounts for each participant?
No. Please identify all major participants on the summary/abstract. You will only need to list dollar amounts in the collaborator section of the application form.


On the R&R budget form, cell 'C14' is locked and I cannot add the first name of a member of my team. Also, the DUNS number does not display correctly. How should I handle this?
Skip line 14 entirely and use line 15 as your first entry. On the DUNS number issue, you can use several techniques, like adding a comma or period in front of the DUNS number so the zeroes show. You will not be penalized for having extra characters in the cell.


The "Current and Pending Support" document asks for information about pending and current federal awards placed in the past 5 years. If we have completed an award that was in place in the past 5 years, does that award need to be included?
No. We only require pending or currently funded awards. If the project is complete, it is no longer considered a 'current award'.

The capabilities document and bulleted item from the narrative of "Type/description of facilities that will be used to execute the scope" seem very similar. Are they the same?
No, although they are similar. The narrative should provide a brief description/listing of the facility and other capabilities available. The capabilities document can be used to further expound upon specific facilities or capabilities.


What should I label the file names for the subawards so that I can distinguish between them if I have multiple institutions collaborating?
Please use the format specified in the FOA with a slight modification to tell them apart. For example use "2019 IRP Subaward Budget 19-xxxx Michigan.xls" This is the format to follow to show the different subtier budgets.


What would be an advisable start date if I am awarded an IRP?
The start date is typically October 1 but it will depend on how soon a cooperative agreement is put in place. Once a proposal is selected, it depends on the speed at which a university can supply all the required additional documentation (i.e., vendor quotes for equipment, materials and supplies price lists, etc). The faster the information is submitted, the sooner the contract process will complete. The contracting process itself typically takes three to five weeks.


A retired faculty member is part of our team. Is it possible to pay him as a consultant?
Yes. She/he will need to be listed as a collaborator.



R&D Full Applications


As we have partners in the UK who will apply for UK EPSCR funds, how do we handle reporting their budgets in the NEUP proposal? And, do they need to be included in the Budget Justification?
The budget for your UK collaborators will be listed as a total amount of funding on your application form in the Collaborators section. If a portion of your international collaborators funding will be provided to you as a cost share, then that funding would be subject to justification.


Do the UK participants need to report their current and pending support?
If funding is requested by from the U.S. government, then yes, a current and pending support is needed. UK researchers are not required to submit this form for UK funded projects.


Are environmental checklists for UK partners required?
No.


Do I list myself (the Lead PI) in the collaborators section?
No. Exclude yourself but add all collaborators, funded or unfunded.


For including a list of publications resulting from prior CINR funding, do we have a separate designated area for this information, or does it go into our 10 page technical write up or biosketch?
No it’s not part of your 10-pages, you’ll have a separate document upload for that information. It can take whatever form or format you’d like it to, but demographically it does not count towards your 10-page limit. On the application site, it will have its own upload area.


Do applicants need to submit a budget justification narrative on the budget worksheet? If I am subcontracting part of the budget to a national laboratory, where do I indicate that on the 424A form?
Yes, a budget justification narrative is required for the overall budget and can be uploaded into the "Budget Justification" section of the application form. Within that, you should also include a brief explanation for the subcontract. You can include the national laboratory amount in Section B of the form, on the contractual (F) row.


Does the FFRDC (national laboratory) budget need to be submitted with the proposal package or does the FFRDC need to submit a separate proposal package?
The FFRDC portion of the work needs to be included as a line item in the NEUP proposal package budget request. If the FFRDC is a DOE/NNSA National Laboratory Contractor the proposed work will be authorized under the DOE work authorization process and performed under the laboratory's M&O contract. Submitting a Field Work Proposal to the "Budget for DOE/NNSA Federally Funded Research and Development Center (FFRDC) Contractor" section of the online application is required upon submission.


Does the ceiling amount include indirects charged by each institution?
Yes, the indirects should be part of the budget. Note that PIs should not charge indirects on collaborating national laboratories as they are funded directly by DOE-NE through a Field Work Proposal (FWP).


For Program Supporting research, if our institution decides to contribute cost share, would those funds be on top of the $800,000 from DOE or would those funds need to be included in the $800,000 total project cost? In other words, can we request $800,000 from DOE then contribute $100,000 in cost share making the total project costs $900,000?
Cost share funds for universities are not included in the total project cost. For Program Supporting research, applicants shall not propose costs of more than $800,000 total in federal funds. For Mission Supporting research, applicants shall not propose costs of more than $400,000 total in federal funds.


For the NEUP proposals that include national laboratories, are Field Work Proposals (FWPs) required to be submitted, and if so at what stage of the proposal process?
The FWP should be included in the "Budget for DOE/NNSA Federally Funded Research and Development Center (FFRDC) Contractor" part of the online application form as a separate pdf document. Also, the B&R is not available so PIs should list the campaign the proposal falls under instead of the B&R. The FWP is due at the time of submission.


How much detail do we need to include on the SF424 R&R Budget form and budget justifications regarding collaborators?
The SF424-R&R Budget form and budget justifications should include all participants broken down into yearly and cumulative project totals.


I have a collaborator listed for $40,000 to support my project. Do I need to put her in the 'unfunded collaborator' section or bump her up above the $50,000 threshold?
Whether or not she is receiving funding, list her in the collaborator section.

I would like my full proposal to be assigned a different workscope than my pre-application. Is that possible?
No. It is not possible to shift workscopes after the pre application has been submitted. The PI or the submitter is responsible for placement into the correct workscope.


Is the Certification and Assurances document required for National Laboratories?
No, the Certifications and Assurances document is only applicable for university applications.


It seems like several reviewer comments are generic, 'copy-and-pasted' responses that don't have anything to do with my application. Why do I get these responses instead of proposal-specific feedback?
Evaluation scores are based upon the criteria outlined in the "Application Review Information" section of the FOA. General explanations of the meaning of each review score are provided by the NEUP Integration Office, not the reviewer. These explanations are generic in nature to give a descriptive explanation of the given score in comparison to other scores. Reviewer comments, specific to the proposal, are provided in addition to the evaluation scoring explanation with the intention of helping the PI improve future applications. Applicants should see general scoring criteria explanations and proposal-specific comments in their application scoring and comment summary.


On the R&R budget form, cell 'C14' is locked and I cannot add the first name of a member of my team. How should I handle this?
Skip line 14 entirely and use line 15 as your first entry.


Should National Laboratories use the budget form format for their budgets?
Only if they are the lead institution. The link to the excel version of the form is on the application form located at www.neup.gov and can also be found under the R&D tab by clicking on related documents. In all other cases, they are only required to upload a Field Work Proposal (FWP) as their budget.

What information needs to be provided for the Full Application Project Narrative Section 2 "Final Technical Workscope Identification"?
The technical workscope identification can be found on the notification letter that the PI received (example: RC-3, FC-2, etc.). The information can also be found on the online full application form.


What information should one include in the 'Proposed Scope Description' section of the project narrative?
The 'Proposed Scope Description' is the first portion of the technical project narrative that should provide an overview of the proposed scope of the project. Further details, such as logical path to accomplishing scope, outcome, impacts, and deliverable among others, should be discussed in greater detail after the proposed scope description per instructions in the FOA.


What is the expected start date for R&D awards?
The start date will be the date when the Cooperative Agreement is awarded. We anticipate the award date, for those selected, to be in the October 1 time frame.


What should I label the file names for the subawards so that I can distinguish between them if I have multiple institutions collaborating?
Please use the format specified in the FOA with a slight modification to tell them apart. For example use "20XX CFA Subaward Budget xxxx Michigan.xls" This is the format to follow to show the different subtier budgets.


Will all funding to national laboratories be awarded directly to the laboratory from DOE? In the past all collaborations, with the exception of INL, were sub-awarded to laboratories through the funded university.
Beginning in FY 2013, all FFRDC awards (national laboratories) will be made direct to the national laboratory, whether they are a lead or sub-team member.

I am collaborating with a national laboratory. The FOA states that a FFRDC contractor (national laboratory) must obtain written authorization from its cognizant contracting officer. Do I need to obtain and include this written authorization in my application?
Yes. The written authorization requirement is an agreement between a FFRDC contractor and their cognizant contracting officer. National laboratory collaborators should be familiar with this requirement and who they need to contact at DOE to obtain this letter. University PI’s are required to obtain a copy of the written authorization and include it in the full proposal application (the letter does not need to be attached to pre-applications).


Am I permitted to submit both a R&D and IRP proposal in response to the Consolidated Innovative Nuclear Research Funding Opportunity Announcement?
Principal Investigators cannot submit more proposals than can potentially be awarded given the FOA eligibility restrictions. It is recommended that, if a Principal Investigator is certain that he/she will be submitting an IRP proposal, the investigator not submit an R&D proposal.


Can national laboratory personnel, whose salary is being paid by the federal government, be paid to act as a consultant on a NEUP project?
Yes. They will be paid through a Field Work Proposal (FWP). It is very important to remember that if the consultant's time is being used on a NEUP project, you must account for their total cost in your budget form. DO NOT assume that their salary will be paid for by the federal government.


Does NEUP offer "no-cost extensions" on R&D contracts if the contract still has unspent money?
DOE has established as policy that university principal investigators (PIs) who request and receive approved no-cost extensions to existing NE R&D projects will be ineligible to be PIs for new project awards while any no-cost extension remains in effect. In order to provide ample planning time for prospective applicants, this policy will be implemented as follows: No-cost time extensions on existing DOE-NE funded projects must be requested between October 1-April 15. Any request outside of this period will not be considered. One no-cost time extension request may be granted for up to 12 months pending review and approval. No more than one no cost time extension will be allowed.  If you feel your project requires a “no-cost extension” please contact the NEUP Integration Office to submit the necessary documentation for your request to be reviewed.


Does the Additional COI request need to include grants awarded in the last 3 years or that were active at any time during the last 3 years? Also, are all projects to be listed, including from NRC, NSF etc?
Yes. Any government funding related to nuclear energy work should be included and any agencies, not just DOE, should be listed.


I am working on my proposal submission in response to the Consolidated FOA. When I go to create my application (under the "Proposals" tab on the NEUP website), there are two different ID numbers listed in the table. What ID number do I use when naming my files?
Use the last four digits provided in the Tracking ID Number that is found both in that table and at the top of the application submission form. The other ID is an internal number used by the Integration Office. For example, if your Tracking ID Number is CFA-19-1234, use "1234".

If there are 2 university partners, will the funding go directly to both universities or will the lead university have to subcontract to the other university?
If selected, the lead university will have to subcontract to collaborating universities. Since FY 2013, national laboratory collaborators have been funded through Field Work Proposals (FWP).


Is a minor revision of the proposal title allowed?
Yes. As long as you aren't making significant changes to the workscope itself, you can make minor adjustments to the title of your project.


Should names be included in the technical abstract?
Yes, you may use the names of the organizations involved in the project.

What is the definition of "underrepresented groups" in the context of NEUP proposals?
Underrepresented groups include, but are not limited to, those groups that have participation rates significantly below the national average in a given profession. This designation may be based on sex, socio-economic status, race, disability, etc.


As a Co-PI, does the national lab personnel have restrictions for the budget? Does he/she have to put down hours to perform the research or he/she can use budget for other purposes, such as travel and supplies/materials?
The Co-PI from a national laboratory will need to work with their own contracts/financial people to determine how they will be supporting a project, whether it is by hours, material supplies, or travel and preparing the budget spreadsheet. An application will need to include a budget for whatever time, materials and supplies, travel etc., that pertains to his/her involvement in the project.


Can letters of support/endorsement be attached to the proposal? If so, where?
Letters of support are not required but can be added to the Budget Justification document.


My collaborator with a national lab is not familiar with this whole process because he/she is not in nuclear-related divisions. Does he/she need to ask someone for special approval to get a subcontract from our university through NE?
That person should ask their contracts/financial personnel about the correct process.

On the abstract template, we are to identify the program name. [Program: Program Name] Is this the final workscope?
Yes. Of the four programs, identify which one your proposal is being submitted under, for example, Fuel Cycle, Reactor Concepts, NEAMS, etc. The template form has been updated to help identify this.


If a university proposes to collaborate with two national laboratories, can each national laboratory obtain 20% of the total funding (i.e., 40% of the total budget to the national labs), or do the labs have to share 20% of the total budget between them?
No, the FOA specifically states that the sum total of all funds that go to the all national laboratory and industrial partners may not exceed 20% of the total funding request. However, this restriction is not applicable to the NEET CTD workscopes in Appendix B.


Does an equipment purchase from a company count against the 20% maximum funding allowed to non-university collaborators?
If the company is not playing an additional role within the project, then the equipment purchase would not count against the maximum 20% (total project cost) to non-university collaborators. A collaborator is seen as one who provides a significant role in the overall research of the project.


Can you help foreign researchers find partners?
If you are an international collaborator interested in participating in the FOA as a partner, but do not have an existing relationship with a U.S. university, we suggest you review the Nuclear Science and Engineering Education Sourcebook. The Nuclear Science and Engineering Education Sourcebook facilitates interaction among faculty, students, industry, and government agencies to accomplish nuclear research, teaching, and service activities. The Sourcebook is a compilation of critical information on nuclear engineering enrollments, degrees, and faculty expertise in printed and electronic formats. Also, an archive of previously-awarded research projects is available at www.neup.gov. It is recommended that potential collaborators seeking partnership opportunities review previous award results in topical areas of interest to help identify schools and researchers who are conducting research in similar areas of interest.


Can national laboratories submit proposals?
National laboratories can only submit proposals as principal investigators in NEET & NSUF workscopes (Appendix B). They can collaborate with universities for proposals submitted to university-led program supporting, mission supporting, or program directed applications but cannot receive more than 20 percent of a project's overall funding.


How do I create an application through NEUP.GOV?
To create an application, you must be a registered user of NEUP.GOV. To log in or create an account, you must go to the upper right hand screen of the home page and click "Log In". Then, use your past credentials or create a new account. If you cannot remember your user ID, but have an account, do not create a new one, contact Drew Thomas at drew.thomas@inl.gov or by phone at 208-526-1602 and he will assist you. If you do not have an account, please create one and populate your information. Then, click the "Applications" tab below the NEUP logo. Find the solicitation you want to apply to and click "Create New Application". Before you proceed, scroll to the bottom and click "Save". This will generate your "Tracking ID" needed to reference your application, and to also name all files associated with the application. Additional Information


Are 4 year proposals still allowed under the new consolidated FOA?
No. Under the Consolidated FOA, applications are limited to a maximum of three years unless otherwise stated in the workscope area.


Do I need to list the funding amount for each collaborator? If I have several collaborators from the same institution, do I need to add funding for each individual, or for the institution?
To the best of their ability, PIs need to list funding amounts for each individual collaborator, regardless of what institution that collaborator is affiliated with.


Do references count within the page maximum of the pre-application narrative?
Yes, they do.


How is relevance determined for submitted proposals?
Relevance is determined by NE Program Managers and the associated National Technical Directors. Relevance may change year to year and is specifically focused on the areas identified in each workscope. A proposal may also receive a low relevance score because siginificant work is currently being done in a given area and additional work is not a high priority.


How do I add partners?
After each line item, there is an "Add" option to click on. This will save each line and then it can be edited and/or deleted. This feature may not work if you have not saved your application before trying to add collaborators. 


Can a graduate student be a PI?
No. We encourage graduate students to work on the projects, but PIs should be university professors.


Do you have guidelines on international collaborators?
The funding opportunities in all areas are for U.S.-based researchers/organizations only. Foreign organizations are encouraged to collaborate as long as they comply with applicable DOE and Federal requirements including, but not limited to, not be a denied Person or a Person that requires an export license; however, such participants are not eligible for U.S. government funding.


I am a jointly employed by a university and a laboratory. Am I able to be a lead PI?
It is not recommended unless you are employed more than half of your time with the university. If more than half of your time is employed with the national laboratory, then you would be eligible to lead in NEET workscopes.


Are we allowed to subdivide this budget uniformly across years? e.g., could we request $500K in year one, $300K in year two, $200K in year three under NEET (or a similar breakdown for NEUP topics wherein the total is $800K)?
Yes, you can subdivide the budget in any way that will be beneficial to the project (i.e. some PIs allocate less funding in Year 1 while they recruit graduate students, etc.)
Yes, the project has a maximum of three years available, but you can always request less than the masimum budget and less than the maximum time frame.


                                  

R&D Pre-Applications


I work at a national laboratory. We are interested in submitting a pre-application to NEUP in response to your call. However, I missed the deadline of LOI. Can we still submit a pre-application?
You may submit pre-applications to areas that do not require NSUF access.


I'm working on submitting my NEUP pre-application documents but have a question on the collaborators section. So, should I list all my collaborators and provide associated budget for each of them?
Yes, you should include all collaborators in the provided section that will have a material contribution to the effort, regardless of whether they are funded or not. Please do list estimated funding amounts for each collaborator.


I am preparing to submit a pre-proposal white paper in response to CINR FOA, but I am confused about the following Agreement Requirements section that appears at the bottom of the application submission page. Should the QA document and statement be included as part of the pre-application white paper?
No, you do not need to include the QA document as part of your pre-application. The intention of the QA document is that you understand the expectations for QA for all CINR projects.


We are putting together a few pre-apps and in discussions about analytical capability the following question arose. At what dollar amount do we need to put in an infrastructure grant rather than include instrument purchase as part of an NEUP proposal? For example, we're thinking about a TEM stage that would cost ~$180,000 for one of the NEUPs. Should we include that in the NEUP pre-app or rather tie the NEUP pre-app to a separate infrastructure grant for the TEM stage? 
We no longer offer a ‘tie’ to an infrastructure grant so if you need the TEM stage for the project you will need to propose it in the pre-application.


 

Do the pre-apps require identification of UK research partners at the time of the 3 page pre-application submission? If so, do they require a description of the UK parts of the research effort? If a description of the UK efforts is required, is this part of the 3 page pre-application or a separate document of a specific length and what is the length? If the a narrative description of the UK research effort is required, do the UK researchers also need to submit other documentation such as 'benefit of collaboration' 'publications' 'PI Vita' ' agreement requirements' and 'statement of work' as described on page 19-21/120 in the FOA?"
Yes, UK partners should be identified just like a Co-PI or collaborator would in the pre-application. The UK portion of the work should be described in enough detail that a reviewer can understand how the UK research will integrate with the proposed project. This should be included in the 3-page pre-application narrative. Some discussion on the partners can occur in the benefits of collaboration as appropriate. UK partners should be included in the benefit of collaboration and listed as collaborators on the online form. The dollar amount equivalent that is being requested by the UK partners should be listed in both locations as well.


Can you help foreign researchers find partners?
If you are an international collaborator interested in participating in the FOA as a partner, but do not have an existing relationship with a U.S. university, we suggest you review the Nuclear Science and Engineering Education Sourcebook. The Nuclear Science and Engineering Education Sourcebook facilitates interaction among faculty, students, industry, and government agencies to accomplish nuclear research, teaching, and service activities. The Sourcebook is a compilation of critical information on nuclear engineering enrollments, degrees, and faculty expertise in printed and electronic formats. Also, an archive of previously-awarded research projects is available at www.neup.gov. It is recommended that potential collaborators seeking partnership opportunities review previous award results in topical areas of interest to help identify schools and researchers who are conducting research in similar areas of interest.


Are letters of authorization required for pre applications?
No. The only two documents required for pre applications are, the "Project Narrative" and the "Benefits of Collaboration".


Can I add a new collaborator to my team for the full application stage?
PIs can only add new collaborators to their full application with the consent of the Contracting Officer. If you need to change a collaborator please contact the Integration Office at NEUP@inl.gov.


Can national laboratories submit proposals?
National laboratories can only submit proposals as principal investigators for in NEET & NSUF workscopes (Appendix B). They can collaborate with universities for proposals submitted to university-led program supporting, mission supporting, or program directed applications but cannot receive more than 20 percent of a project's overall funding.


Do we need cost estimates for pre-applications?
For pre-applications, an overall amount is needed and can be added to the online application page and should be included in the body of the narrative as stated in the FOA.


For the pre-applications, should the Lead PI be listed on the “Benefits of Collaborations” document?
The lead PI can describe facilities and his/her particular expertise to begin the document. However, the page limit cannot be exceeded. The format used to display this information is only limited to the format description in the FOA, “Size 11 font Times New Roman minimum; four, single-spaced pages maximum; one-inch margins all around minimum”. The applicant can choose the best way to display the information.


How do I create an application through NEUP.GOV?
To create an application, you must be a registered user of NEUP.GOV. To log in or create an account, you must go to the upper right hand screen of the home page and click "Log In". Then, use your past credentials or create a new account. If you cannot remember your user ID, but have an account, do not create a new one, contact Drew Thomas at drew.thomas@inl.gov or by phone at 208-526-1602 and he will assist you. If you do not have an account, please create one and populate your information. Then, click the "Applications" tab below the NEUP logo. Find the solicitation you want to apply to and click "Create New Application". Before you proceed, scroll to the bottom and click "Save". This will generate your "Tracking ID" needed to reference your application, and to also name all files associated with the application. Additional Information


How many pre-applications can be submitted by a university?
As a university PI, you may submit up to 6 total pre-applications (3 as lead, and 3 as a collaborator or Co-PI) for the entire CINR FOA solicitation. However, for the NEET workscopes, only 3 applications per institution can be submitted into each workscope. NEET and IRP applications count toward the PI submission limit.


I'm considering submitting a pre-application to one of the workscope sub areas but my idea may fit into more than one. How do I determine which area is most appropriate?
Review the text of each call area and consider which area is most well-suited to the technology (your idea). The reference material from prior work may help you understand the application area better.


Is a letter signed by our institution’s Sponsored Projects Office required for the pre-applications, or can the PI submit the pre-application directly?
That depends on the process your institution follows. It would be best to coordinate with your Office of Sponsored Programs to make sure you follow your own protocol. We do not specifically require them for the pre-applications, but they are required for the full applications.


Is it better if I develop a partnership with others as opposed to proposing as a single institution?
The composition of researchers, whether from a single institution or multiple institutions, should be tied to their relevance in accomplishing the scope of work and achieving the outcomes of your proposal. This should also be clearly described in the pre-application. The FOA also describes requirements for participation by different types of institutions.


It is stated that each team member needs to sign the certification statement? When does that need to be done?
With regards to the agreement requirements as stated in the online application, these are agreed upon by all parties upon submission of the application. If this question is in regards to a letter of commitment/authorization from the institution saying they are committed to this project, these are only needed upon submission of a full application.


It seems like several reviewer comments are generic, 'copy-and-pasted' responses that don't have anything to do with my application. Why do I get these responses instead of proposal-specific feedback?
Evaluation scores are based upon the criteria outlined in the "Application Review Information" section of the FOA. General explanations of the meaning of each review score are provided by the NEUP Integration Office, not the reviewer. These explanations are generic in nature to give a descriptive explanation of the given score in comparison to other scores. Reviewer comments, specific to the proposal, are provided in addition to the evaluation scoring explanation with the intention of helping the PI improve future applications. Applicants should see general scoring criteria explanations and proposal-specific comments in their pre-application scoring and comment summary.


The "Benefits of Collaboration" section has the following instructions: "For each institution serving as a team member to the proposed project, a certification statement stating its commitment to the collaboration must be submitted and signed by an individual with requisite authority to make the commitment." Could you please clarify this section? These pages will make the document longer than 2 pages. Is this required by national labs as well as all of the universities and industry partners involved, including unfunded collaborators?
Though this clearly asks for the commitment statement from involved collaborators, this section is only for the following information: Applicant shall provide a narrative that includes an explanation of the contribution that will be made by the collaborating organizations and/or facilities to be utilized. It can contain brief biographies of staff and descriptions of the facilities wherein the research will be conducted. Please indicate within this section if this application has benefit or influence on other ongoing or proposed NE R&D projects (e.g. modeling and simulation in one application and effect validation in a separate application). This is what is required within the 2 page limit and labeled as the “Benefits of Collaboration” document. Letters of Commitment/Authorization are required for full applications and for IRP applications.


What information should one include in the 'Proposed Scope Description' section of the project narrative?
The 'Proposed Scope Description' is the first portion of the technical project narrative that should provide an overview of the proposed scope of the project. Further details, such as logical path to accomplishing scope, outcome, impacts, and deliverable among others, should be discussed in greater detail after the proposed scope description per instructions in the FOA.


What is the process for submitting the Pre-Applications?
You must create an account at www.neup.gov by clicking the “Log In” link and creating a new account. Populate your account with your contact information and add your areas of expertise. Then click the “Applications” tab below the NEUP logo in the upper left hand corner. Find the appropriate call and click "Create New Application".


While developing my full application can I contact Technical Points of Contact or Federal Points of Contact for recommendations on changes to my application?
Because Technical and Federal points of contact are directly involved in the application review process, they are not permitted to have any contact with PIs after the full application phase. If PIs have general questions about the process or full application requirements, please direct these questions to the NEUP Integration Office staff.


Are 4 year proposals still allowed under the new consolidated FOA?
No. Under the Consolidated FOA, applications are limited to a maximum of three years unless otherwise stated in the workscope area.


Are national laboratories allowed to participate on R&D proposals? What is the budget limit for lab participation?
Yes, national laboratories are allowed to participate in the Consolidated Innovative Nuclear Research FOA in several ways. In university-led program supporting, mission supporting, and program directed areas, national laboratories can only participate as collaborators. No more than 20 percent of the R&D funds provided by the government can go to non-university participants. National laboratories can be the lead in NEET workscope areas. Please refer to the FOA for additional detail.


Can national laboratory personnel, whose salary is being paid by the federal government, be paid to act as a consultant on a NEUP project?
Yes. They will be paid through a subcontract from the university. It is very important to remember that if the consultant's time is being used on a NEUP project, you must account for their total cost in your budget form. DO NOT assume that their salary will be paid for by the federal government.


Do I need to list the funding amount for each collaborator? If I have several collaborators from the same institution, do I need to add funding for each individual, or for the institution?
To the best of their ability, PIs need to list funding amounts for each individual collaborator, regardless of what institution that collaborator is affiliated with.


Do references count within the page maximum of the pre-application narrative?
Yes they do.


How is relevance determined for submitted proposals?
Relevance is determined by NE Program Managers and the associated National Technical Directors. Relevance may change year to year and is specifically focused on the areas identified in each workscope. A proposal may also receive a low relevance score because siginificant work is currently being done in a given area and additional work is not a high priority.


How many pre-applications can an institution submit in NEET workscope area?
An institution can submit three pre-applications per NEET workscope areas.


I am collaborating with a national laboratory. The FOA states that a FFRDC contractor (national laboratory) must obtain written authorization from its cognizant contracting officer. Do I need to obtain and include this written authorization in my application?
Yes. The written authorization requirement is an agreement between a FFRDC contractor and their cognizant contracting officer. National laboratory collaborators should be familiar with this requirement and who they need to contact at DOE to obtain this letter. University PI’s are required to obtain a copy of the written authorization and include it in the full proposal application (the letter does not need to be attached to pre-applications).


I have been asked to contribute to more than one pre-application in different areas of research. Is being a PI or Co-PI on two or more pre-applications allowed?
Yes, as long as you do not exceed the maximum submissions allowed. Refer to the FOA for additional information on submission limitations and eligibility requirements.


In NEET workscope areas, is there a limit of funds going to national laboratories or industry that are not the lead institution?
There is no limit on the amount of funding that can go to a collaborator in NEET workscopes.


When I add collaborators, do I need to add collaborators (Co-PIs) from the same lead university or do I only add collaborators from other universities and National Laboratories?
PIs need to list each individual collaborator, even if they are from the lead institution.


Can a NEUP project be performed in conjunction with an I-NERI project?
To the best of their ability, PIs need to list funding amounts for each individual collaborator, regardless of what institution that collaborator is affiliated with.


How do I add partners?
After each line item, there is an "Add" option to click on. This will save each line and then it can be edited and/or deleted. This feature may not work if you have not saved your application before trying to add collaborators


If we believe a proposal could be funded under different workscopes, should we submit the same proposal twice?
No. If you are unsure where your proposal should be listed, you should contact the appropriate Technical and/or Federal Points of Contact to discuss what workscope best fits your proposal. It is not recommended to submit a proposal more than once.


My Pre-Application was scored as “Highly Relevant/High Program Priority” yet I was not invited to submit a full proposal. How can a proposal that is scored highly relevant be excluded from the full proposal process?
There are several reasons why a proposal can be scored “Highly Relevant/High Program Priority” and still be excluded from the full proposal process. A proposal can score well in the relevancy review and poorly in a technical review. If this is the case, proposals could be excluded on technical merit. Also, each workscope area defines its own competitive range; therefore, competitive scores will be different for each workscope area. For example, highly competitive workscope areas may only have enough funding to invite a select few applications, leaving several other competitive proposals not invited.


Although I am from a minority-serving institution, the web form does not allow me to enter my university in the fields provided. How should I enter it?
Select your insitition type, then the state, then "other" at the bottom of the drop down. This will allow you to manually enter a university name in to the system. 


Can a graduate student be a PI?
No.


Do you have guidelines on international collaborators?
The funding opportunities in all areas are for U.S.-based researchers/organizations only. Foreign organizations are encouraged to collaborate as long as they comply with applicable DOE and Federal requirements including, but not limited to, not be a denied Person or a Person that requires an export license; however, such participants are not eligible for U.S. government funding.


How do I upload documents to my application?
The upload options will become available after the proposal is saved for the first time.


I am a jointly employed by a university and a laboratory. Am I able to be a lead PI?
It is not recommended unless you are employed more than half of your time with the university. If more than half of your time is employed with the national laboratory, then you would be eligible to lead in NEET workscopes.


I am submitting applications on behalf of the PI. The web form indicates I must check the box indicating I am the PI. Is that a problem?
No. The proposal will be tied to the PI so this does not create a problem.


Is any part of the pre-application made public?
No. Pre-applications are not publicly available. They are shared with project personnel as designated by the appropriate Federal and Technical liaisons in their role as a reviewer or funding agency. They are also reviewed by a technical reviewer, but all reviewers are not allowed to share or use the data presented.


One of my collaborators is from an organization not listed in the drop down menu. Where should I list this partner?
Choose "Other including Foreign Entities" and enter the collaborator's organization accordingly.


Would funds to a laboratory be part of the overall proposed budget?
Yes. Laboratory portions of a proposal will need to be shown as part of the proposal budget.


Can a proposal have one year under one workscope and a different year under a different workscope if the project is applicable to both workscopes?
No. Due to the allocation of funds, review process, and other programmatic procedures, only one workscope is available to a project at a time. To submit to a different workscope would require a separate proposal.


Is an adjunct professor at a U.S.-based university while also employed at a foreign institution eligible for U.S. funding?
Only if they are working for and at the U.S. university on U.S. soil can they receive U.S. funds. We cannot send funds to a foreign institution.


There doesn't seem to be an indication of how to include budget information in the pre-application. Should this be part of the narrative or is there a separate form that needs to be filled out?
During the RPA stage, only the overall requested amount is necessary. The technical narrative should support the requested amount and further information will be required during the full proposal stage, if submitted.


Will DOE disqualify all pre-applications from an institution if you receive more than 6 pre-applications and/or if there are more than 3 as lead PI?
For university-led program supporting, mission supporting, or program directed: No. The limitations are per person, not institution. This affects the number of pre-applications per PI and/or collaborators. The institutions are invited to submit any amount of proposals. IRP applications count towards the individual limit. For NEET, however, all applying institutions (i.e., university, national laboratory, industry) are limited to three pre-applications per institution per workscope area. If a university PI is designated as the lead, these submissions will count toward the above overall university researchers limitation of being associated with no more than six pre-applications total in response to all sections of the FOA, with no more than three of those associations being as the lead PI. Institutions are responsible for not exceeding the submission limit.



Scholarships and Fellowships


 

I'm applying for an IUP fellowship. Will my undergraduate or graduate GPA be used to determine if I meet the 3.5 requirement?
If an applicant has not completed a full semester of graduate study at the time of submission, then the cumulative undergraduate GPA will be used to determine if the applicant has a 3.5 GPA. If the applicant has completed one or more semesters of graduate study, then both the undergraduate and graduate cumulative GPA will be used. They will not be combined and averaged. For an applicant to be eligible, they must have a cumulative 3.5 GPA at both the undergraduate and graduate levels. GPAs are not rounded for this requirement.


The RFA states applicants must have a 3.5 cumulative GPA to be eligible for an IUP fellowship and a 3.25 cumulative GPA to be eligible for an IUP scholarship. I currently have a 3.45 cumulative GPA. Are GPAs rounded, taking a 3.45 to a 3.5 cumulative GPA for an IUP fellowship application?
No, GPAs are not rounded in any way. Applicants must have a 3.5 cumulative GPA or higher to apply for a fellowship and a 3.25 cumulative GPA for scholarship.


What are some guidelines for optimizing my fellowship or scholarship application? How can I make my application stronger?
The best advice is to read the solicitation carefully, understand what is being asked of you, complete the application on time, and write coherent and clear essays. Your application will be reviewed with stringent professional standards in mind, so make sure everything is done correctly and is free from any errors or omissions. The INR Integration Office will answer questions using the Q&A feature on the NEUP website (questions can also be submitted to neup@inl.gov), and will typically respond within one business day. Feel free to ask questions about any part of the application.


Are permanent residents eligible to apply for an IUP scholarship or fellowship?
Yes. Legal permanent residents holding a green card are eligible to apply; however, applicants holding a F1 student visa are not eligible to apply for an IUP scholarship or fellowship.


Are students entering their third year of graduate study eligible to apply for an IUP fellowship?
No, graduate students are not eligible for a fellowship if they are beginning their third (or beyond) year of continuous, full-time graduate study.If a student started graduate school, but then left for a job or other reason for at least two consecutive years, then upon return to full-time graduate study, they would be considered a new student in their first year. Applicants in their first year of graduate school must have completed no more than 12 months of full-time graduate study, or its equivalent in any graduate field as of August 1st if the year applying. Applicants who have completed part-time graduate study (or a combination of part-time and full-time) must have completed no more than 24 semester hours or 36 quarter hours or their equivalent as of August 1st of the year applying.


Are IUP fellowships and scholarships only for nuclear engineering students?
No. The awards are open to students in a variety of nuclear-related fields including radiochemistry, health physics, nuclear physics, chemical engineering, and other fields of engineering. Students enrolled in two-year technical programs in nuclear also are eligible for scholarships.


Can the $1,000 research travel allowance given to IUP fellowship recipients be used for foreign travel?
No. Unfortunately, due to the complications of approving international travel, we cannot support students traveling internationally on our fellowships.


How many scholarship and fellowship awards are expected to be issued?                         
 It is anticipated that up to 70 undergraduate scholarships ($7,500 award per student) and up to 30 graduate fellowships ($155,000 over three years) will be awarded. The number of awards is dependent upon application quality and total funding available, which is subject to a balancing of program priorities.


I am graduating from my undergraduate program this year. I plan on doing a one-year internship in between my undergraduate and graduate studies. Can I apply for the IUP fellowship this year and defer the award for a year while I do my internship?
No, the IUP fellowship does not allow deferments for internships or job opportunities. In this case, it is recommended that the applicant apply for a fellowship in the next application cycle, when he/she will be attending school during the next fall semester.


My school isn't on the list of universities and colleges approved to administer IUP scholarships and fellowships. Am I still eligible for an award?
Yes, conditionally. Your chosen university must be able to demonstrate a program or field of study related to nuclear energy and must apply and be approved prior to any transfer of funding. For your school to be added to the approved list, it will need to apply to the university Funding Opportunity Announcement on www.grants.gov (DE-FOA-0001487). For questions pertaining to this application process, contact Andrew Ford at 208-526-3059. The process takes about six weeks from when the application is received, so it is important that your university submit this as soon as possible. It is preferable that the application on www.grants.gov be submitted from someone at the school that has the authority to agree to the terms of the FOA and who can administer the awards without charge. Additional Information can be found in the RFA on this topic.


What would happen if, after all costs related to the student's fellowship were paid, there were funds remaining? Would the student be given the funds, or would they be returned?
If a Fellow will have unused award funds at the end of each academic year, the student can use the money for additional IUP-approved travel, health insurance (for the fellow only), and/or housing (rent only). Funds cannot be utilzed for other expenses such as utility costs. The university administrator will need to provide a breakdown of the student's fellowship and how it's being spent so that we can keep track of what is still available. If, at the end of the three-year fellowship, a student still has remaining funds, then the award money will remain with the university and will be applied to a future scholar or fellow. Unused funds do not go to the fellow.


When are reference letters due? How should they be submitted?
Reference letters need to be submitted by the application deadline. Be sure to make direct contact with your reference writers as well, so they are aware that a request will be coming their way. They can either upload their letters through the link that is provided in the automatic email or, if they are having trouble with the system, they can email it to neup@inl.gov and we can upload it on their behalf. It is recommended that students reach out to their references as early as possible to ensure timely receipt by the due date in the RFA.


How are applicants notified if they have/have not been selected for award?
All applicants will receive an email from DOE-NE informing them of the award results.


Do minority student applicants have special treatment?
No, and that is not something that we can ask for on an application form. This is strictly merit based.


Can part of the scholarsip funds be used for travel/equipment?
The RFA contains detailed informatoin for the scholarship program, but no travel funds are alotted for scholarships. For fellowship there is some travel allocation in the award. Be sure to check the RFAs.


I applied for an IUP fellowship award last year and am applying again this year. Do I need to resubmit transcripts, or do you still have them on file?
If you applied for a fellowship or scholarship last year, then the INR Integration Office should have any applicable transcripts and scores on file; however, just to be sure, please send an email to neup@inl.gov letting us know that you applied last year and are planning to do so again so we can pull your records to create a new application file. An updated transcript is required for the application.


What happens to my application materials if scholarship and fellowship awards are not issued?
If scholarship and fellowship awards are not issued, all application materials will remain on file with the Integration Office (IO). If a solicitation is issued the following year, eligible students who wish to reapply can contact the IO to see what applicable scores/transcripts are still on file so that they do not have to be resubmitted. An updated transcript is required for the application. In addition, students have the option of using the same essays as the previous year as long as they are still considered current/up-to-date. (Students will need to once again upload these essays to the online application form.) Please note that new reference letters will need to be submitted, as previous letters will not be accepted.


Although I will be pursuing a graduate degree from a university participating in the program, I have not yet decided (accepted an offer) which nuclear program I will be participating in. How should I fill out the "University Selection" portion of the online application - should I just choose any one of the schools I am considering?
You should provide the Integration Office with the university you will be attending. Changing universities will not be allowed under this FOA because funding is awarded to the university instead of the student.


I am currently a senior and will be going to school for one more year to complete my undergraduate degree. Am I still eligible to apply for an IUP scholarship even though I am going to be a fifth year senior?
Yes. You are still eligible to apply for an IUP scholarship.


I read the question concerning eligibility of students not in a nuclear engineering program, and I did not see anything concerning any other majors. My university does not offer nuclear engineering to undergraduate students, and only offers a minor, therefore I declared my major to be in mechanical engineering, hoping later to focus in the nuclear field. Also, I cannot declare this minor so early in my college career, so I was wondering if I was still eligible. Thank you for any information.
Students pursuing nuclear energy-related disciplines such as nuclear engineering, mechanical engineering, electrical engineering, chemistry, health physics, nuclear materials science, radiochemistry, etc., are eligible to apply for an IUP scholarship or fellowship. Please keep in mind that because medical isotopes, fusion, nuclear forensics, or environmental management topics do not fit into the mission of the Department of Energy Office of Nuclear Energy, students pursuing studies in these fields are not eligible to apply. A student also needs to be attending an IUP approved university; that information can be found here


To be eligible for a scholarship or fellowship, must a student be part of a funded NEUP R&D project, or may they only be doing work in a nuclear related field?
There is no requirement that a student be part of an existing project. They need only be pursuing a course of study related to nuclear energy.


To what mailing address should official transcripts and test scores be sent for the IUP scholarship/fellowship programs?
Official transcripts and scores for both scholarship and fellowship applications can be sent to the following address: INR Integration Office Attn: Julie Jacobson, Idaho National Laboratory PO Box 1625 MS 3730 Idaho Falls, Idaho 83415.


As faculty, is it possible to apply for a fellowship and find the American or permanent-resident student if the fellowship is awarded?
The applicant for an IUP Fellowship must be a student at an IUP approved university with no more than 12 months of full-time graduate study.


I am an undergraduate senior right now. Can I apply for the fellowship since I am not a current graduate student?
Yes, since you will be a graduate student when the award is made, you will want to look at the IUP Fellowship opportunity.